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A new staff member will be joining your company

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With these 5 steps, you'll find out everything you need to know about your obligations and how to enrol a new staff member in your hospitalisation or group insurance plan(s).

Welcoming a new staff member to your company?


You surely have some interesting fringe benefits to offer. For example, group insurance, death benefit coverage or hospitalisation insurance. Or maybe even outpatient care or occupational incapacity insurance? To minimise the administrative hassle on your end, just follow these 5 steps:

Step 1: Determine your new staff member's entitlements

Pension plans


Consult your pension plan(s) and check the category and plan applicable to your new staff member.

For pension plans, death benefit coverage and occupational incapacity insurance, enrolment will be subject to meeting the eligibility requirements specified in the regulations.

 

Healthcare insurance


For the hospitalisation and outpatient care plans, everything will depend on the agreement, which may specify mandatory or optional enrolment.

Tip: If stipulated in the agreement, the new hire's family members can also enrol in the healthcare plan. In this case, you'll need to send us information about the composition of your new staff member's household.

If enrolment is mandatory for family members but they already have hospitalisation insurance with another insurer, we'll need an attestation of enrolment from the other insurer.

You'll find all of the plans for your company at AG EB Online.

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Check the group insurance regulations and the health insurance agreement for the full details.

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You can easily send in all your data via AG EB Online.

Step 2: Collect the data and send in all the legally required information

Collect all the information for the enrolment


By clicking on the "Forms" button, you'll find a form per type of plan that you and your staff member can use to fill out the information required for enrolment.You can then easily send us all the details electronically via AG EB Online.

 

Provide your staff member with all the legally required and useful information


Include the "Designation/Change of Beneficiary(ies)" form if the plan participant wants to change the standard order of beneficiaries specified in the regulations in the event of death.

The Verwilghen Act (healthcare)

This legislation requires you to comply with certain obligations. For example, you must inform your employees of their right to continue their corporate-sponsored coverage on individual basis as well as the option to pre-finance this coverage:

  • Give your staff member enrolled in a group hospitalisation and/or occupational incapacity and/or outpatient care plan the "pre-financing" document about the option to continue these covers on an individual basis. Get your staff member to sign this document as acknowledgement of receipt.
  • If your employee is only enrolled in a group hospital plan, also provide the "Benefits of AG Care Vision" summary sheet. With this insurance, your staff members can neutralise the sting of higher premiums if they opt to continue their group hospital plan on an individual basis.

You can find out more about AG Care Vision on our Retail website.

Be sure to give your employee a copy of the group insurance regulations and/or the healthcare agreement.
 
Where can you find these documents?
All documents are available on AG EB Online.

Step 3: Inform AG Employee Benefits & Health Care.

You need to notify AG EB/HC as soon as possible of every new enrolment.

The quickest way? AG EB Online.

Select the "New enrolment" task in the "Plan participants" > "Enrolment" menu and follow the steps.

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AG EB Online is the quickest way to report a new enrolment.

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On MyAG Employee Benefits, your staff members will find all the information they need about their fringe benefits with AG Employee Benefits & Health Care.

Step 4: Inform your employee of the enrolment

Once the enrolment process has been finalised, you can give your staff members access to a secure online platform where they can find all the details about the fringe benefits they have with AG EB/HC.

Your staff member will receive an e-mail with an invitation to log in to MyAG Employee Benefits. This secure access ensures that all of the information about your employee will be specific to this individual. It's also where they can download their benefits statements.

Want to find out more about MyAG Employee Benefits? Go to product page.


Step 5: Start of coverage

As soon as the new enrolment has been recorded in our systems, you can check the premiums on your statements or invoices on AG EB Online.

If the staff member has to pay (a portion of) the premium for one or more insurance plans (e.g. for outpatient care insurance), a request for payment will be sent directly to the employee or deducted from their salary (i.e. the employer pays AG directly).

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AG EB Online is also where you can view your statements and invoices.

More information for your staff members on MyAG Employee Benefits